Meeting Minutes

Recent Meeting minutes
 
 
 
GSA Meeting Minutes                                  11/18/2010
 
Call to order:  1:08PM
 
Approval of the minutes: publications and publicity chair changed to Gladys Namuganga
 
Attendance
Lindsay Erickson                                Dan McCollum
Matt Piehl                                           Rebecca Whalen
Kimmie Burgess                                  Jon George
Bobbi Jo Merten                                 Trista Manikowske
 
President – Trista Manikowske
I.                   Open Forum – Nov 22
a.       Pass out the fliers to the other grad students in your department
b.      Want to see at least 50 people there
c.       Trista will give an introduction to event and for Dean
d.      GSA members should come with questions to start the discussion
e.       Pizza at 7PM
f.       Provost invited via e-mail
II.                Fill the Dome – Nov 22-23
a.       Will take place Tuesday, Nov 23
b.      GSA will go between 10-noon to support the effort
III.             Meeting with the president – Nov 19, 10:30AM
a.       Will mention open forum
b.      Going through document that GSA has prepared for our goals and vision
c.       Will start to voice some of the concerns, including insurance
d.      Trista is taking suggestions for what else should be said
IV.             Research and Arts Forum
a.       Early call for abstracts – initial call Dec 31
b.      Submission deadline is Mar 11
c.       RAF is set for Apr 22
d.      Funding for printing posters will have to come from
V.                Grad Leaders Meeting – Dec 8
a.       Conversation devolved into the listening groups
VI.             GRE scoring is changing – look into when you would want to take it
 
Vice President – Courtney Simons (absent, Trista reporting)
I.                   Future leadership/development events
a.       Start looking into this for next semester
b.      Conflict resolution seminar – Nov 18, 4PM
c.       Networking seminar – Dec 1, 1:30-3PM
II.                Student Government presentation – Nov 21
a.       Didn’t get word back from Kevin about the specifics
b.      Trista and Jon giving the powerpoint presentation
 
 
Treasurer – Rebecca Whalen
I.                   Budget
a.       Banner, last social event poster supplies, and polo shirts left us with $847.29
b.      Will be up to about $1047 if everyone pays $10 for shirts
 
Secretary – Lindsay Erickson
I.                   GSA Officers’ dinner with Bonnie Coffey – Dec 1
a.       Send an e-mail to Lindsay if you want to attend
b.      Jon George
c.       Kimmie
d.      Rebecca
e.       Trista
f.       Bobbi Jo
 
Programming – Kimmie Burgess
I.                   Upcoming social events
a.       Seminar
b.      Divas and Rockstars Dec 16, 7PM
c.       Jan 10 is new student orientation, want to plan a social night at Skateland
II.                Polo shirts are in – pay $10 ASAP
 
Publications and Publicity – Gladys Namuganga (absent, Trista made report)
I.                   Become a friend of the GSA on facebook
 
Website – Pubudu (absent, Trista made report)
I.                   Forward any updates to Pubudu or Trista
 
Diversity – Bobbi Jo Merten
I.                   Newsletter
a.       First edition now available
b.      Don’t have an arts section, so if you know anyone who wants to contribute please let Bobbi Jo know about it
c.       Want articles featuring students who are more near completion
d.      Please submit articles for recent happenings and future endeavors; this could be taken charge of by each chair
 
Executive Committee - Raghavan Srinivasan, Karen Sorenson. Dan McCollum, David Wittrock, Jon George
I.                   Insurance meeting with Dean next Monday, 6PM
II.                Finalizing survey questions
a.       Lady from BCBS doing group insurance quotes for us after we get out the survey
III.             Compiling Insurance data
a.       Sent to Brit; don’t know how much data will play into our argument since they will say, “Where is the money coming from?”
 
Student Affairs – Raghavan Srinivasan
No Report
 
Old Business
 
New Business
 
Calendar of Events
I.                   November
a.       Student Government presentation – Nov. 21
b.      Fill the Dome – Nov. 22-23
c.       Open Forum – Nov. 22
II.                December
a.       Graduate School Networking Workshop – Dec. 1, 1:30-3PM, Hidatsa
b.      Divas and Rockstart – Dec 16, 7PM
 
 
Adjourned:  2:09PM
 
 
 
GSA Meeting Minutes                                  10/19/2010
 
Call to order: 1:08PM
 
Approval of the minutes:
I.                   Budget changed from $10757.41 to $1756.41
II.                Upon amendment of budget, minutes approved
 
Attendance
Kimmie Burgess
Rebecca Whalen
Courtney Simons
Lindsay Erickson
Trista Manikowske
 
Approval of the Minutes
 
President – Trista Manikowske
I.                   Meeting with Dean Wittrock
a.       Informed Dean of insurance issues
b.      NRC data
c.       Will be working with Trista to go through data and insurance concerns
d.      Dean mentioned doing an early call for abstracts this fall for Research and Arts Forum.  Also encouraged additional planning for this years forum
II.                Requested meeting with the President
a.       Still no word back
b.      Want to talk with him about specific grad issues and about the GSA in general
III.             Graduate Info Fair
a.       Sign-up for slots
                                                              i.      Still have the 11am slot open for someone at the booth
b.      Ideas for promotion
                                                              i.      Need to take pictures of grad students
                                                            ii.      Professional growth, academic growth, student life – main 3
                                                          iii.      Will be putting out brochures
c.       Sessions
IV.             Open forum with the Dean
a.       Specifically for insurance
b.      Not a townhall meeting
c.       Trying to find dates in November – week of 9th or 15th
d.      Would like some promotion for this as it will come before the townhall meeting – this needs further discussion, will be put into Old Business for next meeting
V.                Website
a.       Now up to date
b.      Committee chairs and office holders’ names are up and clicking goes to e-mail address
VI.             Funding presentation
a.       Lindsay Erickson
b.      Alexa Hanson
c.       Trista Manikowske
 
Vice President – Courtney Simons
I.                   Gave presentation to Grad Council on GSA survey
a.       Organized data into charts
b.      Talked about major issues grad students brought up
c.       Informational meeting, not discussion/solution meeting
II.                This survey assessment will be implemented on a larger basis
 
Treasurer – Rebecca Whalen
I.                   Fundraising event
a.       Looked into raffle - can’t do it at any sporting event
b.      Music event?
c.       Harvest Bowl?
d.      Tri-college career fair
e.       Can request table in the union to sell tickets at
f.       Alumni association, need to ask them early for funding
II.                Financial report
III.             Money requests for budget
 
Secretary – Lindsay Erickson
I.                   Reminders about funding presentation and grad info fair
II.                Listening Group – Graduate School listening group sent report to President and met with Provost
 
Programming – Kimmie Burgess
I.                   Upcoming social events
a.       NDSU Haunted Tours, Oct. 21 & 22 meet in front of bookstore at 7pm and Turf afterward
II.                Polo shirts
a.       Cost is $25.25
b.      People who requested shirts should pay Kimmie $10 when they come in
c.       Make checks out to NDSU GSA
III.             End Note presentation
a.       Went well, around 10 attendees
b.      Char Myre is willing to help out or answer any questions the people have
c.       Char is located in the library
 
Publications and Publicity – Nancy Nyongesa
Absent
 
Website – Pubudu
Absent
I.                   Send additions and recommendations to Pubudu
 
Diversity – Bobbi Jo Merten
Absent
I.                   Coming Out Week activities
a.       Went well overall
b.      Oct.11 presentation had a great turnout of around 35 people; no seats empty
c.       Oct. 18 events also had great turnout for the discussion/seminar
d.      Thinking of doing a documentary/diversity film series intermixed with panels or discussions
 
Executive Committee
Raghavan Srinivasan, Karen Sorenson. Dan McCollum, David Wittrock, Jon George
Absent
I.                   Insurance meeting
a.       Will have a meeting with the Dean on Nov 18th at 2pm
 
Student Affairs – Raghavan Srinivasan
Absent
 
Old Business
 
New Business
I.                   Fill the Dome
a.       Considering making this a volunteer opportunity when the actually fill the Dome
 
Calendar of Events
I.                   October
a.       Haunted Tours and Appetizers – Oct. 21&22 7pm, meet in front of Union
b.      Funding presentation – Oct. 27th 4-5pm
c.       Graduate fair – Oct. 28th, 10-2, Upstairs in Union
II.                November
a.       Leadership seminar – Nov. 4th 12:30-1:00 Meadowlark Room
b.      Insurance meeting – Nov. 18th 2pm
c.       Townhall meeting with Dean – Nov. 30th
 
 
GSA Meeting Minutes                                  10/05/2010
 
Call to order: 1:03PM
 
Attendance
Lindsay Merchant                                           Eunsu Lee
Kimmie Burgess                                              Rebecca Whalen
Valeria Velasco                                               Jon George
Gladys Namuganga                                        Bobbi Jo Merten
Becca Mellem                                                 Malia Zee
Trista Manikowske                                          Ebot Tabe
 
Approval of Minutes – minutes approved
 
President – Trista Manikowske
I.                   Volunteers needed for funding panel presentation
a.       4-5PM on Oct. 27th
b.      Volunteers needed
II.                Insurance update
a.       About 20 people attended
b.      Will send out research assignments to look at peer institutions
c.       Next meeting on Oct. 14th in Mandan Room, Dean Wittrock attending
III.             Website update
a.       Trista working on updating calendar
b.      Looking for suggestions, e-mail Trista or Pubudu
c.       Our meetings on NDSU Grad Student website also
d.      www.ndsugsa.com
IV.             Brown Bag Seminars – see calendar
V.                President’s State of the University Address
a.       Good but lacking information
b.      Very positive
VI.             Grad Student Info Fair
a.       Still looking for some volunteers for booth
b.      Don’t forget about panel at 1PM
VII.          T-shirts
a.       Looking for design still
b.      Will be meeting next week to get it together
 
Vice President – Courtney Simons
I.                   GSA survey presentations
a.       Asked to give them to graduate council
b.      15 minutes next Monday
c.       Send Courtney suggestions on what he should highlight for presentation
II.                Business cards
a.       Grad students are able to get business cards through Ag Communication
b.      Some departments willing to pay for them
c.       Cost is $40 for 250 cards
 
Treasurer – Rebecca Whalen
I.                   Budget update
a.       $10757.41 current budget
II.                Fundraising ideas
a.       Pool tournament downstairs
b.      Music concert – Aquarium
c.       Raffle tickets
                                                              i.      Basketball games
                                                            ii.      Volleyball games
                                                          iii.      50/50 Raffle
d.      Need to find a focus for our money as well
e.       Perhaps put together a budget for money requests from Dean
                                                              i.      Polo shirts
                                                            ii.      Social events - $100/month
 
Secretary – Lindsay Merchant
I.                   Trivia Night
a.       Talked to Chris Corbet who runs TFO Fargo
b.      Willing to put on trivia in locations other than the bar
                                                              i.      Tri-College
                                                            ii.      International Trivia
c.       Looking to do trivia events next semesters
 
Programming – Kimmie Burgess
I.                   Sending around a polo shirt sheet
a.       Will order extras
b.      Students will pay for half, GSA will pay for half
II.                Leadership seminars
a.       Oct. 18th 12:30-1:30 in Meadowlark room
b.      November 4th 12:30-1:30 in Meadowlark room
III.             Next social event still pending, probably end of month
 
Publications and Publicity – open
I.                   Nancy stepped down. Looking for someone to chair it.
a.       Newsletter
b.      Promote events
 
Website – Pubudu
No Report
 
Executive Committee - Raghavan Srinivasan, Karen Sorenson. Dan McCollum, David Wittrock, Jon George
I.                   Insurance meeting
a.       Update
                                                              i.      Research teams – people willing to look at websites, call schools
                                                            ii.      Need to find out what benefits are available at other schools
b.      Questionnaire
                                                              i.      Taking suggestions for adding/deleting questions
                                                            ii.      Looking for volunteers to take over research
c.       Suggestions from faculty
                                                              i.      Look at statistics for extra-curricular activities
                                                            ii.      Don’t simply use “Others have it” argument
                                                          iii.      Won’t get much resistance from University, but SBHE
d.      Questions:
                                                              i.      It is not known if this has been done by students at peer institutions before
 
Student Affairs – Raghavan Srinivasan
No Report
 
Old Business
I.                   Diversity Chair
a.       Vote on position
                                                              i.      Trista moves to add Diversity and Equity Committee
                                                            ii.      Kimmie Seconds
                                                          iii.      Discussion
1.      Mission statement read
2.      no other discussion
                                                          iv.      Position passes to create position
b.      Voting on chair – Bobbi Jo Merten nominated
                                                              i.      Bobbi Jo Merten elected chair
                                                            ii.      Khan, Jon also will help on committee
 
New Business
I.                   Diversity Committee update
a.       National Coming Out Day event
                                                              i.      Oct. 11th – 18th is Coming Out Week
                                                            ii.      Oct. 11th event asked to sponsor event
1.      How to come out professionally panel
2.      Over lunch hour
3.      Professional development session
4.      Refreshments at 11:45 and panel starts at noon
b.      Goals for committee – read at vote
                                                              i.      Initial focus groups
                                                            ii.      Please e-mail Bobbi Jo for suggestions
1.      Arab and/or Muslim support
II.                Meeting with Kara and Evie
a.       Kara is director of Diversity Center
b.      Evie is VP for Equity and Diversity
c.       Over next weeks goal is to increase awareness on campus
d.      Also how GSA can get funding through their offices
e.       Diversity center will work with GSA on promotions
 
Calendar of Events
I.                   October
a.       Coming Out Week – Oct. 11-18th
b.      Coming Out Day – Oct. 11th,  11:45-1PM, Meadowlark
c.       Brown Bag, LGBT and Race – Oct. 12th Noon, Arikara Room
d.      Brown Bag, GLBT – Oct. 13th, Noon, Rose Room
e.       Insurance Meeting – Oct. 14th, 1PM Mandan Room
f.       Leadership seminar – Oct. 18th, 12:30-1:30, Meadowlark Room
g.      Funding presentation – Oct. 27th 4-5pm
h.      Graduate fair – Oct. 28th, 10-2, Upstairs in Union
II.                November
a.       Leadership seminar – Nov. 4th 12:30-1:30 Meadowlark Room
 
Next Meeting: Tuesday, October 19th 1PM
 
 
GSA Meeting Minutes                                  9/23/2010
 
Call to order:  1:00PM
 
Attendance
Trista Manikowske                                          Jon George
Lindsay Merchant                                           Karen Sorensen
Md Khan                                                         Rebecca Whalen
Dan McCollum                                               Bobbi Jo Merten
Derek Jorgonson                                             Kimmie Burgess
Nancy Nyongesa                                             Menhan Mitchell
Ebot Tabe                                                        Courtney Simons
Anoklase Jean-Luc Ayitou                             Gladys Namuganga
 
President – Trista Manikowske
I.                   Introductions
II.                Meeting with the Dean
a.       About the charter
b.      Still in progress: please forward ideas to Trista and Courtney
III.             Charter Update and Vision
a.       Collaboration of the survey sent out
b.      Basic points from student body that need to be addressed
c.       Sent to president
IV.             Graduate Survey
a.       Will be forwarded to each position
b.      Look over comments and provide feedback to Trista and Courtney
V.                Karen Pierce
a.       She is the head of graduate writing
b.      Met with her to discuss professional development ideas
c.       Will do a seminar on how to write a professional e-mail in the future
d.      Development/learning seminars on writing APA style
e.       Would like to do monthly writing seminars
VI.             Graduate Leaders Meeting
a.       Enrollment
                                                              i.      Down for grad student
                                                            ii.      Numbers in Forum today
                                                          iii.      Up for undergrads
                                                          iv.      First year without grad increase in numbers
                                                            v.      Degree enrollment and applications are higher, acceptance not
b.      Budget
                                                              i.      Operating cuts
                                                            ii.      Distance and continuing education cuts
                                                          iii.      Dean’s funds are gone for semester
VII.          Questions
 
Vice President – Courtney Simons
I.                   Listening Groups
a.       Set up by President to develop a strategic plan
b.      This particular group was for graduate students
c.       Issues that came up
                                                              i.      Stipends
                                                            ii.      Insurance
II.                Seminars
a.       Updated list from calendar
                                                              i.      Oct. 18 – Char Myhre will be talking about EndNote
                                                            ii.      Nov. 4 – Career Center will be talking about conducting the job search
b.      Brown Bag Seminars
                                                              i.      Oct. 13 – LGBT seminar
                                                            ii.      Oct. 27 – Using LinkedIn
                                                          iii.      Oct. 20 - Library Committee
III.             Newsletter
a.       Want to have a fall edition out by November
b.      Need to have more people on the committee
c.       Also want a spring edition
IV.             Townhall meeting with Dean – Nov. 30
V.                GSA Excellence Award
a.       Consider how and if we would want to do this
b.      Funding
VI.             Graduate Student Journal
VII.          Fundraising
VIII.       Questions
 
Treasurer – Rebecca Whalen
No Report
 
Secretary – Lindsay Merchant
I.                   Grad Info Fair – October 28th, 1pm
a.       Kimmie Burgess
b.      Karen Sorensen
c.       Anoklase Jean-Luc Ayitou
d.      Jon George
II.                Thanks to those who promptly got agenda items in!
III.             Questions
 
Programming – Kimmie Burgess
I.                   Prices for shirts
a.       Coaches’ Choice - $22.95/shirt for 15 polos
b.      No responses from other distributors
c.       Members pay $10, GSA will pay remaining
II.                Social at Vic’s September 30th
a.       Moorhead Center Mall
b.      Trivia night – 7PM
c.       GSA will provide appetizers
d.      Feel free to bring friends
III.             Could use more people on her committee!
 
Publications and Publicity – Nancy Nyongesa
I.                   Could use more people on her committee!
a.       Dan McCollum
b.      Bobbi Jo Merten
II.                Please send articles to Nancy right away
 
 
Website – Pubudu
I.                   Website will expire on September 22, 2010
II.                Change to NDSU server
 
Executive Committee - Raghavan Srinivasan, Karen Sorenson. Dan McCollum, David Wittrock, Jon George
I.                   Jon George – Insurance *
a.       Met regarding student insurance and how to approach the issue
b.      Will meet with Dean soon
c.       Looked at comparable schools and how they handle insurance
d.      Bobbi Jo has a better source for comparing
II.                Dan McCollum
a.       Met with Spectrum involving an article on insurance
b.      Will run any articles the GSA has to offer
 
Student Affairs – Raghavan Srinivasan
Absent
 
Prospective and New Students – Md Khan
I.                   Oct. 4 – Thesis training session
II.                Grad Info Fair *– Khan is heading it and looking for ideas on what we would like to present to students at our booth
a.       Wants pictures for booth
b.      Giveaways at the info booth
 
New Business
I.                   Focus for the semester
a.       Insurance – will start it’s own committee; talk to Jon and Karen
b.      Stipends
II.                Library Committee
a.       Trista is on committee as voice for grad students
b.      Send her thoughts and ideas on new library
III.             Addition of a new GSA office for Diversity *
a.       International students
b.      LGBT issues
c.       Coming out day – Oct. 11
d.      Bobbi Jo willing to head
e.       Up for discussion and vote next meeting
 
Calendar of Events
I.                   September
a.       Fall learning events
b.      Social – Sept 30 Vic’s Bar
c.       Leadership/Development
II.                October
a.       Libraries – Oct 7th
b.      Brown Bag – LGBT Oct. 13th  12:00
c.       Brown Bag – Library committee Oct. 20th 12:00
d.      Online EndNote – Oct. 18th
e.       Funding presentation – Oct. 27th 4-5pm
f.       Graduate fair – Oct. 28th
 
 
Next Meeting – Tuesday, October 5th
 
 
GSA Meeting Minutes                                  9/9/2010
 
Call to order: 2:03pm
 
Attendance
Rebecca Whalen                     rebecca.whalen@ndsu.edu                 845-224-7847
Heather Bergan                       heather.bergan2@ndsu.edu                701-220-7795
Jon George                              jonathon.george@ndsu.edu                614-519-0765
Nancy Nyongesa                     nancy.nyongesa@ndsu.edu                406-865-0799
Adam Wiese                                                  
Tanja Schell                             tatjana.schell@ndsu.edu                     701-318-4381
Courtney Simons                    courtney.simons@ndsu.edu                701-231-4167
Kimmie Burgess                      kimberly.burgess@ndsu.edu               701-793-4666
Md Khan                                 mahbuburrahman.khan@ndsu.edu     701-318-0858
Raghavan Snnivasan               raghavan.snnivasan@ndsu.edu           701-205-5027
Dan McCollum                       daniel.mccollum@ndsu.edu               701-412-6803
Lindsay Merchant                   lindsay.merchant@ndsu.edu              701-238-5152
Trista Manikowske                  trista.manikowske@ndsu.edu             701-306-4298
 
 
President – Trista Manikowske
I.                   Introductions
II.                Overview of events
a.       Orientation Events – Grad School orientation, Aug 23
b.      Welcome Event – over 80 people served
c.       HD&E orientation – GSA representation present
III.             Open Positions
a.       Treasurer – Rebecca Whalen
b.      Programming – Kimmie Burgess
c.       Publicity and Publications – Nancy Nyongesa
                                                              i.      Phani Ttirupathi sent an e-mail in interest
d.      Prospective and New Students – Mahbubur Rahman Khan
e.       Website Chair -
f.       Executive Committee
                                                              i.      Dan McCollum
                                                            ii.      Jon George
                                                          iii.      Adam Wiese
IV.             Charter update and vision & Graduate Survey
a.       Taking survey input to add to charter
b.      Once completed, will be sent out to SB President and VP along with University President and Graduate Dean
c.       Divide up survey amongst respective chair areas within GSA to improve
d.      Would like to do survey 1-2 times per year to check progress
V.                MATBUS
a.       Advertising program for bus system
b.      Grad participants
                                                              i.      Dan McCollum
                                                            ii.      Kimmie Burgess
                                                          iii.      Khan
VI.             Shirts
a.       Looking to have shirts make for events
b.      Cost would go both on the GSA and on the members.  Would be $20 per shirt, can split however.
c.       Should not have name on it so that when others come they can have new ones.  Jon George willing to find out prices of name tags.
d.      Talk of also doing screen printed t-shirts but majority consensus is for polo shirts
 
Vice President – Courtney Simons
No Report
 
Treasurer – Rebecca Whalen
No Report
 
Secretary – Lindsay Merchant
I.                   Agenda e-mails to be sent out week of the meeting.  Get items in quickly
II.                Previous meeting’s minutes will be sent out with agenda e-mail
a.       Look over minutes for changes
b.      Make amendments at beginning of meetings
 
Programming – Kimmie Burgess
I.                   Taking over price comparison on T-shirts/polo shirts
a.       CI Sport
b.      Coaches’ Choice
 
Publications and Publicity – Nancy Nyongesa
No Report
 
Website – open
I.                   Website will expire on Sept. 22
a.       Costs $17 to renew license
b.      We will change over to NDSU server
II.                Suggested that we use ProBoards as a forum. 
a.       This is a free service
b.      We already have Facebook
 
Executive Committee
Raghavan Srinivasan, Karen Sorenson. Dan McCollum, David Wittrock, Jon George
I.                   Dan thinks that the EC should try to get together in a week or so to get goals established
 
Student Affairs – Raghavan Srinivasan
No Report
 
New Business
I.                   Focus for the semester
a.       Jon and Rebecca willing to be vocal about insurance
b.      Will be put on agenda for further discussion next week
II.                Graduate Senate Seat
a.       Deadline is Friday, 10th at 5 o’clock
b.      Meetings are Sunday nights at 6:30
c.       Jon George will try to submit application
III.             Library Committee
a.       SB president, Kevin, looking to find grad students to be on committee for input
b.      Heather Bergan willing to be on committee
 
Calendar of Events
I.                   September
a.       Fall learning events
b.      Social
c.       Leadership/Development
II.                October
a.       Funding presentation – Oct. 27th 4-5pm
b.      Graduate fair – Oct. 28th
 
 
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